H-1B Prearrival Information

Travel Arrangements

If you are outside of the United States, your Washington University in St. Louis department will forward your I-797 approval notice to you. You will need to obtain an H-1B visa in your passport. Read the information on applying for an H-1B Visa Overseas and the explanation of H-1B documents carefully. After you have received your H-1B visa, make your travel arrangements to the U.S.

Check your start date on your I-797 approval notice before making travel arrangements. You may not arrive in the U.S. more than 10 days before your start date on the I-797.

We recommend you schedule your arrival for a few days before the start date on your I-797 Approval Notice, so you can search for an apartment and settle in. Remember immigration laws do not allow you to begin working before your I-797 start date.

Initial Expenses

These figures should give you a rough indication of the approximate range of some of the necessary expenses you will incur upon arrival and during your first month in St. Louis:

  • Transportation:
    • Taxi: $30-45 per person, on average, from the airport (depending on destination)
    • Bus & Metro Link: $2-$3 per ride
    • Rental Car: $45-$65 per day
  • Hotel: $90-$200 per room, per night
  • Food:
    • Fast Food: $6-$10 per person, per meal
    • Restaurant: $10-$30 per person, per meal
  • Tips: 15-20 percent of the check’s total
  • First Month’s Rent: $550-$1,600
  • Rental Deposits: $550-$1,600
  • Utility and Phone Deposits: $100-$250
  • Utility Costs: $50-$150 per month
  • Household Furnishings: $300-$1,800

Note: The budget above covers only minimal essential expenditures. Items such as travel to St. Louis, clothing, recreation and incidentals are variables, so they are not included in this list.

Items to Pack

The following are suggestions about the types of items you should pack for your stay in the U.S. The items you should bring may vary according to your personal needs and your length of stay in St. Louis.

In Your Carry-On Luggage:

  • Immigration documents: passport with H-1B visa, and I-797 Approval Notice
  • Offer letter from sponsoring department at Washington University
  • About $200 cash in U.S. dollars for initial expenses
  • Medical records (translated, if possible)
  • List of emergency phone numbers and contacts in your home country and at Washington University
  • Clothing and toiletries, enough for a few days (in case your luggage is lost)
  • Laptop computer and any small electronics you may be bringing

In Your Checked Luggage:

  • Clothing and shoes. The weather in St. Louis varies by season, so you’ll want to pack accordingly. View average temperatures and precipitation. Note: Temperatures in the U.S. are measured in Fahrenheit (°F).
  • Books, pictures, mementos from your home country. Besides having mementos of your home country for yourself, this is a great way to share your culture with the Americans you’ll meet.

Leave at Home:

  • Items you do not need immediately can be shipped, including bulky items that do not fit in your luggage or clothing you do not need immediately.
  • Many items can be purchased in the U.S. rather than bringing them from home, such as home appliances, cookware, glassware, most books and food items.

For information about restrictions on what you cannot bring in your carry-on or checked luggage, please visit the Transportation Security Administration (TSA) website.

Transportation from Airport

From the airport, you have several ways to get to Washington University, to your hotel or to other temporary housing accommodations:

  • Ask a friend or your department contact to pick you up.
  • Taxi: Taxis are available 24 hours a day; the cost from the airport to Washington University is about $30. The usual rate for tips is 15 percent of fare plus $1 per bag.
  • Metro Link: Visit the MetroLink website for schedules and fare information.To get to the university’s Danforth Campus, get off at the Skinker Station. To get to the Medical School Campus, get off at the Central West End Station.

Maps of both the Danforth and Medical School campuses are available to assist you.

Temporary Housing

Before you travel to the U.S., make arrangements for temporary housing for your first few nights in St. Louis. The OISS cannot provide temporary housing for you. However, here are a few suggestions:

  • Contact your department to find out if they can offer you any assistance in making temporary arrangements.
  • Reserve a hotel room for a few nights to give you time to find an apartment or other housing for your stay in St. Louis. To search for a hotel, visit the Explore St. Louis visitor website.