Working at WashU

Getting Started

Once you arrive in the U.S., your department will provide you with information to help you get settled at Washington University in St. Louis.

  • Your department will enter you in the university’s human resources system (called HRMS), and you will be assigned an employee ID number.
  • After your HRMS record has been entered, you should obtain your university ID card.
  • Your department will set up your university email account (if applicable).
  • If you are receiving funding from Washington University, you may complete the direct deposit form. This means that your paycheck will be deposited directly into a bank account that you have established.
  • Your department will schedule you for new employee orientation at Human Resources (if applicable).
  • If you are eligible for Washington University health insurance, make sure you enroll in the health insurance plan within 30 days of your start date. Enroll through the Benefits Office.
  • You should purchase a university parking permit (if needed), or apply for a U-Pass for public transportation (if eligible), or plan other transportation. Check out our information about transportation for more details.

Social Security Information

You must wait at least 10 business days from your arrival in the U.S. before you apply for a Social Security Number (SSN) at any Social Security Administration Office. If you are on J-1 status, you must check in and have your J-1 program validated by the OISS before you can apply for a SSN.

Postdoc Information

If you will be in a Postdoctoral Research position at Washington University School of Medicine, you can find more information about the Office of Postdoctoral Affairs on the office’s website.

Washington University Policies

It is important that you understand the policies and practices of Washington University. Please review the Washington University Employee Handbook. If you have any questions about its contents, please ask your supervisor or Human Resources.